Physical cash in the drawer rarely matches theoretical numbers down to the last penny. BPS POS Cash Reconciliation compares expected drawer cash against counted cash, categorizing differences as Cash Shortage or Cash Overage.
Figure: BPS POS Cash Discrepancies Over and Short Reconciler in BPS POS.
Investigating Cash Over / Short Discrepancies
Follow these step-by-step instructions inside your BPS POS dashboard to configure and operate this workflow seamlessly:
- Inspect Difference Box: During shift close, BPS POS displays Difference: -$5.50 (Short) or +$2.00 (Over).
- Check Unrecorded Payouts: Check if a staff member forgot to log a small Cash Out receipt.
- Audit Voided Bills: Review any cancelled or refunded bills during the shift session.
- Add Explanation Note: If unresolved, the cashier enters an explanation in the "Discrepancy Reason" box.
- Post to Shortage Expense: BPS POS automatically routes chronic shortages to the "Cash Over/Short" general ledger account.
BPS POS Pro Tip & Best Practice
Run the Cashier Discrepancy Report monthly to identify employees who consistently produce till shortages.
Why This Workflow Matters for Your Business
Lightning-Fast Operations
Eliminate cashier bottlenecks, reduce customer waiting times, and handle peak rush hours effortlessly.
100% Financial Accuracy
Automate tax math, stock deductions, and ledger balances to eliminate human calculation mistakes.
Frequently Asked Questions (FAQs)
Does an overage mean the business made extra profit?
An overage usually indicates a cashier forgot to ring up a sale or short-changed a customer; both require investigation.
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